The vast majority of the information that Matthew O'Grady holds about you is provided by you or gathered by Matthew O'Grady when you seek to use his services. Your solicitor and/or Matthew O'Grady will tell you why the information in needed and how it will be used.

Matthew collects and processes both personal data and special categories of personal data as defined in the GDPR. This may include:

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• Name

• Email address

• Phone number

• Address

• Payment or bank details

• Date of birth

• Next of kin details

• Details about education and employment

• Information about your background and current circumstances

• Financial information

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Where relevant, Matthew O'Grady may need to process special category personal data that reveals your:

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• Racial or ethnic origin

• Political opinions

• Religious or philosophical beliefs

• Trade union membership

• Genetic data

• Biometric data for the purpose of uniquely identifying a natural person

• Health data

• Sex life and sexual orientation

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On occasion, Matthew O'Grady may also process personal data relating to criminal convictions and offences.

The General Data Protection Regulation (GDPR) requires all organisations that process personal data to have a Lawful Basis for doing so. The Lawful Bases identified in the GDPR are:

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• Consent of the data subject

• Performance of a contract with the data subject or to take steps to enter into a contract

• Compliance with a legal obligation

• To protect the vital interests of a data subject or another person

• Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

• The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.

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Examples of legitimate interests include:

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• Where the data subject is a client or in the service of the controller;

• Provision of legal services and advice;

• Transmission within a group of undertakings for internal administrative purposes;

• Processing necessary to ensure network and information security, including preventing unauthorised access;

• Processing for direct marketing purposes, or to prevent fraud.

Matthew O'Grady will process special category data when:

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• He has your explicit consent to do so; or

• It is necessary for the exercises or defence of legal claims or judicial acts.

On occasion, Matthew O'Grady may process data relating to criminal offences where it is necessary for:

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• The purpose of, or in connection with, any legal proceedings;

• The purpose of obtaining legal advice; or

• The purposes of establishing, exercising or defending legal rights.

Matthew O'Grady uses your information to:

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• Provide legal advice and representations;

• Assist in training other barrister, pupils and mini pupils;

• Investigation and address your concerns;

• To respond to complaints;

• Check for conflicts of interest in relation to future cases;

• To keep accounting records and carry out office administration;

• Communicate with you about news and updates;

• To promote and market my services;

• Communicate legal updates and judgments to other legal professionals;

• Assist in any tendering or panel membership applications;

• Investigate or address legal proceedings relating to your use of my services, or as otherwise allowed by applicable law;

• Assist in any other applications for the purpose of professional development or career progression

Matthew O'Grady may share your personal data with:​

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• Instructing solicitors;

• Legal representatives for other parties involved in your case;

• A barrister, pupil or mini pupil under my training;

• Opposing representatives for the purpose of resolving your case;

• Management and staff of St Mary's Chambers, Holmes List and the Victorian Bar, who provide administrative services;

• My regulator or legal advisers in the event of a dispute or other legal matter arising;

• Law enforcement officials, government authorities or other third parties to meet any legal obligations.

• Legal directories for the purpose of professional development.

• Any relevant panel or tendering committee for the purpose of professional development;

• Accountants and banking officials;

• Courts, arbitrators or adjudicators in the ordinary course of proceedings;

• Regulators or arbitrators where complaints or disputes arise;

• Any other party where I ask for your consent and you consent to the sharing.

Matthew O'Grady may transfer personal information to legal representatives in third countries where those legal representatives have been instructed on the same matter as, or on a matter connect with, the matter on which he is instructed by you; or as necessary for him to conducting his representation of you. The safeguards that apply are the legal and professional obligations of those legal representatives and any relevant contractual terms in the agreement by which you have instructed such legal representatives.

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Matthew O'Grady satisfied that any such transferred data is fully protected and safe guarded as required by the General Data Protection Regulation.

Matthew O'Grady will retain your personal data while you remain a client unless you ask him to delete it. Hi Retention and Disposal Policy (copy available on request) details how long he holds data for and how he disposes of it when it no longer needs to be held. He will delete or anonymise your personal information at your request unless:

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• There is an unresolved issue, such as a claim or dispute;

• He is legally required not to do so; or

• There are overriding legitimate business interests, including but not limited to fraud prevention and protecting customers' safety and security.

The General Data Protection Regulation gives you specific rights around your personal data. For example, you have to be informed about the information Matthew O'Grady holds and what he uses it for, you can ask for a copy of the personal information he holds about you, you can ask him to correct any inaccuracies with the personal data he hold, you can ask him to stop sending you direct mail, or emails, or in some circumstances ask to stop processing your details. Finally, if he does something irregular or improper with your personal data you can seek compensation for any distress you are caused or loss you have incurred. You can find out more information from the ICO’s website https:// ico.org.uk/your-data-matters/ and this is the organisation that you can complain to if you are unhappy with how he deals with you.

You may request access to, correction of, or a copy of your information by contacting Matthew O'Grady at dpo@stmarysflc.co.uk.

You may opt out of receiving emails and other messages from Matthew O'Grady by following the instructions in those messages.

Cookies are small text files that are stored on your browser or device by websites, apps, online media, and advertisements. Matthew O'Grady uses cookies to:

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• Determine frequency of accessing our content

• Analyse site visits and trends

Matthew O'Grady will occasionally update his Privacy Notice. When he make significant changes, he will notify you of these through email. He will also publish the updated Notice on the St Mary's Chambers' website.